Bus Shelters (FTA)
| Agency: | Pulaski County |
|---|---|
| State: | Arkansas |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD10006062685702788 |
| Posted Date: | Apr 23, 2024 |
| Due Date: | May 20, 2024 |
| Solicitation No: | HS-24-34 |
| Source: | Members Only |
Bid Information
|
Contact Information
|
Attachment Preview
HS-24-34
Bus Shelters (FTA)
Issue Date: 4/23/2024
Questions Deadline: 5/6/2024 05:00 PM (CT)
Response Deadline: 5/20/2024 02:00 PM (CT)
City of Hot Springs
Contact Information
Contact: Olivia Thomason Purchasing Supervisor
Address: Finance
2nd Floor
PO Box 6300
324 Malvern Ave
Hot Springs, AR 71902
Email: purchasing@cityhs.net
Page 1 of 11 pages
Deadline: 5/20/2024 02:00 PM (CT)
HS-24-34
Event Information
Number:
HS-24-34
Title:
Bus Shelters (FTA)
Type:
HS - Invitation to Bid
Issue Date:
4/23/2024
Question Deadline: 5/6/2024 05:00 PM (CT)
Response Deadline: 5/20/2024 02:00 PM (CT)
Notes:
TO: Prospective Bidders
FROM: City of Hot Springs, Purchasing Division
DATE: April 23, 2024
The City of Hot Springs is issuing its “Request for Proposals” or “Invitation to Bid” for:
Bid Number: HS-24-034
Bid Item: BUS SHELTERS (FTA)
Bid Opening Time, Date & Location: 2:00 PM CT, MONDAY, MAY 20, 2024, 324
Malvern Ave, 71901, 2nd Floor, Room 206; PO Box 6300, 71902, City of Hot
Springs, Arkansas
The complete bid packet is available online
at https://arkansas.ionwave.net/Login.aspx. Interested Bidders must register
at this site to submit bids electronically. This is the preferred method of
submittal.
Sealed paper responses to this invitation can also be submitted to the Purchasing
Division by mail or in person. Facsimile submissions are not acceptable. The sealed
envelope, including express envelopes, must be identified as a sealed bid and show
the item or bid number.
All responses must be submitted no later than the date and time shown
above for consideration.
Thank you,
Purchasing Division
(501) 321-6830 or (501) 321-6822
purchasing@cityhs.net
Page 2 of 11 pages
Billing Information
Contact: Mary Rice, Account Supervisor
Address: Finance
2nd Floor
Deadline: 5/20/2024 02:00 PM (CT)
HS-24-34
Phone:
Email:
PO Box 6300
324 Malvern Ave
Hot Springs, AR 71902
(501) 321-6882
acctpayable@cityhs.net
Bid Attachments
HS-24-034 Bus Shelters (FTA).pdf
Download
Signature Page for HS-24-34 Bus Shelters (FTA).
Acknowledgment - Fillable.pdf
Download
Acknowledgment of this Invitation to Bid (ITB)/Request for Proposals (RFP) shall be received by the City in order for
you to receive an Addenda (e.g., updates or changes to the bid packet).
Terms and Conditions of Bidding.pdf
Download
Bidder shall read the Terms and Conditions of Bidding for HS-24-34 Bus Shelters (FTA).
Terms and Conditions of Purchase.pdf
Download
Bidder shall read the Terms and Conditions of Purchase for HS-24-34 Bus Shelters (FTA).
Specifcation Form.pdf
Download
Please complete the fillable Specifications Form for HS-24-34 Bus Shelters (FTA), and upload it to the Requested
Attachments tab. Any specification marked NO should be explained.
FTA Clauses.pdf
Download
Bidder shall read the Federal Transit Administration (FTA) Contract Clauses for Third-Party and complete the FTA
Contract Clauses Acknowledgment Form for HS-24-34 Bus Shelters (FTA).
Debarment and Suspension Certification.pdf
Download
Bidder shall complete the Debarment and Suspension Certification.
Lobbying Certification.pdf
Download
Bidders shall complete the Lobbying Certification.
Buy America Certification.pdf
Download
Bidders shall complete the Buy America Certification.
Requested Attachments
Federal Transit Administration (FTA) Contract Clauses for Third Party
(Attachment required)
Bidders shall acknowledge pages (1-8) of the Contract Clauses for Third Party. Respondent shall upload the
completed FTA Contract Clauses Acknowledgment Form.
Debarment and Suspension Certification
(Attachment required)
Upload the signed Debarment and Suspension Certification.
Lobbying Certification
(Attachment required)
Upload the signed Lobby Certification.
Buy America Certification
(Attachment required)
Upload the completed Buy America Certification.
DBE, WBE, or MBE Certification
Please upload a copy of the letter or certificate.
Page 3 of 11 pages
Deadline: 5/20/2024 02:00 PM (CT)
HS-24-34
Bid Attributes
1 NOTICE TO BIDDERS
FAILURE TO FOLLOW INSTRUCTIONS AND REQUIREMENTS OF THIS INVITATION TO BID (ITB) MAY BE CAUSE
FOR REJECTION OF BID.
PLEASE CHECK BID PACKET, BID AMOUNT CALCULATIONS, AND BID CONTAINER PRIOR TO SUBMISSION.
CORRECTIONS TO BID DOCUMENTS WILL NOT BE ALLOWED AFTER BIDS ARE OPENED.
2 Terms and Conditions of Bidding for HS-24-34 Bus Shelters (FTA)
Bidder acknowledges the Terms and Conditions of Bidding found in the Attachments Tab.
Bidder Acknowledges
(Required: Check if applicable)
3 Terms and Conditions of Purchase for HS-24-34 Bus Shelters (FTA)
Bidder acknowledges the Terms and Conditions of Purchase found in the Attachments Tab.
Bidder Acknowledges
(Optional: Check if applicable)
4 SPECIFICATIONS
The City of Hot Springs, Arkansas, on behalf of the Intracity Transit is accepting bids to purchase up to twelve (12)
bus stops/passengers waiting for shelters to be funded for public transit service. This is not a guaranteed quantity
and shall not exceed twelve (12). It is subject to change based on the budget available. The following specifications
and attached specifications form describe the minimum requirements for a bus shelter.
Any and all freight charges, demurrage, fuel surcharges, or special handing charges shall be price separately.
Order will be accompanied by a City Purchase Order.
The equipment bid shall be of new, current design production model and available to the commercial market. Use of
demonstrator shelters shall not be acceptable. The bid shall include one (1) copy of the manufacturer's published
specification and warranty. The City reserves the right to review the manufacturer's specifications and choose the
unit deemed to be in the City's best interest.The equipment shall comply with all state and federal safety
requirements. Any deviations to these specifications shall be explained. The City of Hot Springs reserves the right
to award the sections that are within the budget available.
Applicable Safety Regulations
1. Shelters shall comply with all applicable safety regulations including but not limited to the following:
Federal Specifications (Fed. Spec.):
QQ-A-200/9C(1) - Extruded aluminum members 6063-T5
HH-I-521B - Insulation board, thermal, semi-rigid Polyurethane
TT-S-001657 - Sealants, Type 1
American Society for Testing Materials (ASTM):
C-920-79 - Elastomeric joint sealants Type S, Class 12, Grade NS
C-518 - Insulation board, semi-rigid polyurethane
E-84 - Standards method of test for surface burning characteristics of building materials
American National Standards Institute (ANSI):
ANSI A58.1 - Gravity and lateral loads design
Uniform Federal Accessibility Standards:
FED-STD-795, 4/1/88 - 4.13 Door accessibility
The Aluminum Association (AA):
Designation system for aluminum finishes (March 1973)
International Conference of Building Officials, Uniform Building Code
Public Law 101-336:
Americans with Disabilities Act of 1990 (ADA)
All Shelters must be ADA Compliant and Satisfy ADA Accessibility Standards
Page 4 of 11 pages
Deadline: 5/20/2024 02:00 PM (CT)
HS-24-34
Service
1. The manufacturer or supplier of the aforementioned shelters shall guarantee replacement parts and
components for the shelters for a period of not less than ten (10) years from the date of purchase.
2. Prior to delivery of any bench, the manufacturer shall provide to the City of Hot Springs, Arkansas, a
parts/price catalog listing all bench components, cross reference drawings of the components, and current
prices for each of the components.
3. Shelters shall be delivered to the City in preassembled subassemblies to minimize the amount of “in field”
assembly work. This means all connections, fittings, sub-members, non-adjustable components, and
subassemblies shall be assembled by the manufacturer prior to delivery to the City.
4. The sub-assemblies will include the roof, sidewalls, and rear walls.
5. Components that, if preassembled, are subject to damage in shipping and handling should not be attached to
the subassemblies.
6. Other components, such as the benches, shall be preassembled as completely as possible.
7. Other items such as bench mounting brackets, shelter mounting brackets, anchor bolts, fasteners, etc. shall
be shipped on pallets or in crates with all containers clearly labeled with part number, description, and
quantity.
8. All glazing angles, frames or brackets, all bench mounting brackets, all subassembly to subassembly
connections, and the components to which these items are to be attached shall be pre-drilled by a precision
method to facilitate field assembly of the shelter.
9. The shelter components shall be adequately protected to prevent scarring or damaging to the various
surfaces during shipment.
10. Shelters shall be delivered with each shipment containing complete units (including, all subassemblies, roof
and fascias, and window glass).
11. Payments shall be withheld on components delivered which do not comprise complete shelter units unless
such deliveries are approved in advance by the City.
12. All exposed surfaces and edges shall be smooth, free of burrs, sharp edges, slivers, and other undesirable
projections, and shall be neatly finished.
13. There shall be no welds in any of the aluminum surfaces unless so designated or approved by the City.
14. All parts are to be jig manufactured to allow the interchangeability of components.
Maintenance
1. As part of the bid, the manufacturer shall provide a complete set of written, (and diagrammatic as necessary)
instructions for the assembly and installation of the benches.
2. Prior to the delivery of any shelter, the manufacturer shall provide to the City a parts/price catalog listing all
shelter components, cross reference drawings of the components, and current prices for each component.
Warranty and Special Requirements
1. Note - All text documents and original graphics generated by the manufacturer shall be submitted in both
hard copy format and CD ROM. For drawings, the computer files shall be submitted in AutoCAD format. Text
documents shall be submitted in Microsoft Word format.
2. All diagrammatic and text material shall be submitted on 8-1/2” x 11” x 17” sheets to allow for copying and
distribution the assembly and installation phase of the shelter project.
3. Warranty for the benches and all associated parts of the shelter shall be submitted in writing with the bid. A
breakdown of all parts and main components shall be listed with the warranty terms.
4. Length of warranty will be considered during the evaluation and award process.
5. The manufacturer shall provide proof of design and testing.
6. Warranty work must cover defects in materials. Defects shall include, but are not limited to:
Operation:
Noisy, rough, or substandard operation.
Parts:
Loose, damaged, and/or missing parts.
Finish:
Abnormal deterioration.
Bidder Acknowledges
(Required: Check if applicable)
Page 5 of 11 pages
Deadline: 5/20/2024 02:00 PM (CT)
HS-24-34
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