IFB05062024MES-2024-2025-1st-Semester-Produce-Bid.pdf
| Agency: | Memphis City Schools |
|---|---|
| State: | Tennessee |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14573449587674841 |
| Posted Date: | Apr 25, 2024 |
| Due Date: | May 6, 2024 |
| Source: | Members Only |
Attachment Preview
SHELBY COUNTY BOARD OF EDUCATION
April 25, 2024
PROCUREMENT SERVICES
3176 Jackson Avenue □ Memphis, Tennessee 38112-4892 □ Phone (901) 416-5550
(This bid will not be accepted electronically or by facsimile. All bids must be mailed to the above address.)
INVITATION FOR BID
(NOT AN ORDER)
Please submit Bids on the item(s) listed below. The right is reserved to reject any or all Bids. If substitutions are offered, give full particulars.
The Bid must be submitted no later than May 06 @ 11:00 A.M., CST 2024.
The Shelby County Board of Education reserves the right to accept or reject any or all Bids, or any part thereof, and to waive any minor informalities and/or
technicalities that are deemed to be in the best interest of the Shelby County Board of Education. Successful Bidders shall be paid only when delivery is
complete. *For the appropriate purchases, all material data safety data sheets (MSDA) must accompany all shipments covered under Tennessee Hazardous
Chemical Right to Know Law- Tennessee Public Chapter #417- House Bill #731.
NUTRITION SERVICES
CENTRAL NUTRITION CENTER FOOD WAREHOUSE
1st Semester Produce Bid
2024-2025
The Shelby County Board of Education (“SCBE”) is requesting bids for the purchase of the 1st Semester
Produce for 2024 -2025 school year as indicated in the attached specifications. Bids MUST be received by
Memphis-Shelby County Schools (“MSCS” or “District’’) by the due date and time set forth above.
Questions or requests for clarification of technical issues and terms pertaining to this Bid must be submitted in
writing via e-mail to saundersme@scsk12.org and gordong1@scsk12.org .
ISSUED BY: Matthew E Saunders BID #05062024MES
We propose to furnish the item(s) and/or services outlined in the Bid at prices quoted and guarantee safe delivery F.O.B. delivered and as specified. Bids
are submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this transaction.
NAME OF FIRM
PHONE #
FAX #
ADDRESS
CITY
STATE
ZIP CODE
EMAIL ADDRESS
AUTHORIZED REPRESENTATIVE NAME
NAME OF BILLING CONTACT
PHONE#
EMAIL ADDRESS
CHECK HERE IF YOU ARE A MINORITY VENDOR
“In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and
institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for
prior civil rights activity in any program or activity conducted or funded by USDA. To file a complaint of discrimination, write USDA, Office of the Assistant Secretary for Civil
Rights, 1400 Independence Avenue, SW, Washington, DC. 20250-9410 or call (866) 632-9992 or (800) 877-8339 (TTY). USDA is an equal opportunity provider and employer."
“Shelby County Board of Education does not discriminate in its programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age.”
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PART I: SCOPE OF WORK
1.0 INTRODUCTION
This Invitation for Bid (IFB) is soliciting bids for 1st Semester Produce for 2024 -2025 school
year. Shelby County Board of Education is interested in:
1. Creating strong partnerships with direct suppliers of goods
2. Taking advantage of economies of scale to help reduce operating costs
3. Driving revenues through increased participation
Shelby County Board of Education serves approximately 92,000 reimbursable lunches daily and
53,000 reimbursable breakfasts. The district is allocated over 4.7 million dollars in USDA
commodity entitlement.
Shelby County Board of Education reserves the right to make selection of manufacturers in the
best interest of its/their school systems. Shelby County Board of Education reserves the right to
reject any and all bids or to award the bid either in whole or in part to the bidders whose bids in
their opinion meet all the established criteria and are the best and lowest “approved brand” cost
per serving, per unit, per case, or per pound.
2.0 BACKGROUND
Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby County Schools
(MSCS) district. MSCS is Tennessee’s largest public school district and is among the 25 largest public-
school districts in the United States. MSCS serves more than 106,500 students in over 200 schools. We
are Shelby County’s second-largest employer, with nearly 14,000 employees, including more than 6,000
teachers.
Memphis-Shelby County Schools has created a data-driven culture that serves as the backdrop for
strategic decision-making and informed solution-based decisions. The information gleaned from data,
research-based strategies, and performance outcomes provide our district with amazing opportunities to
offer high-quality educational options to every student.
The MSCS mission is to prepare all students for success in learning, leadership, and life through three
strategic initiatives. The initiatives are:
1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)
2. Recruit, Retain, Immerse, and Entrench
3. Relevant, Rigorous, and Equitable Academics
3.0 SCOPE OF WORK
The SCBE requests bids for 1st Semester Produce for 2024-2025 school year. The specifications
are contained in the Invitation for Bid. Responses submitted must meet or exceed all requirements.
Bids that do not meet or exceed all requirements will be considered non- responsive. All exceptions
must be noted.
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4.0 NON-EXCLUSIVE
The intent of this contract is to provide the SCBE with an expedited means of procuring supplies
and/or services at the best and lowest cost. This contract is for the convenience of the SCBE and
is considered to be a "Non-Exclusive" use contract. The SCBE does not guarantee any usage.
The SCBE will not be held to purchase any particular Brand, in any groups, prices or discount
ranges, but reserves the right to purchase any item/items listed in the price schedule submitted.
PART II: GENERAL TERMS AND CONDITIONS
1.0 STATEMENT OF CONFIDENTIALITY
It is understood and agreed that all information pertinent to this solicitation may contain trade
secrets, which are confidential and proprietary. The selected vendor agrees not to disclose or
knowingly use any confidential or proprietary information of the SCBE and/or third-party participant.
Bid submissions are subject to the Tennessee Open Records Act (Tenn. Code Ann. §10-7-503 et
seq). In accordance with the Act, certain information is subject to public disclosure. Please be
advised that should you deem any portion of your bid as confidential or proprietary, it must be
conspicuously indicated on those portions so deemed. However, and in accordance with the Act,
you are hereby notified that every portion may still be subject to disclosure under the Act.
2.0 TERM OF AGREEMENT
The anticipated terms of this contract shall begin July 1, 2024- December 31, 2024
The bidder warrants that the price for the bid under this IFB is not higher than prices currently
extended to any other governmental agency for the same product or service.
Upon satisfactory service and by mutual agreement the SCBE reserves the right to renew the
contract. The term of renewal shall not exceed an additional one (6) month period (January,
2025- June 30, 2025). If the option to renew is exercised, the agreement will continue under the
same terms and conditions set forth herein.
The vendor contract may be canceled for breach of contract for any one (1) of the following
reasons:
• Merchandise fails to conform to bid specifications
• Bidder fails to follow specified procedures for ordering and delivering
• Bidder fails to deliver items ordered on three (3) or more occasions
• Bidder does not conform to bid pricing or bidder increases pricing not consistent with the
most recent CPI Index-Food Away from Home.
• Bidder fails to service all schools contracted for in the SCBE (if appliable)
• At any time, the SCBE determines that the best interest of the system is not being served
• Lack of notification of School Nutrition Supervisor that an item is out of stock and cannot
be delivered
• Failure by vendor to promptly pick up items that are not the bid items or approved
If at any time, the SCBE is dissatisfied with the quality of service provided, a written notice of
the specific problem(s) will be furnished to the vendor(s) by certified letter. If the problem is not
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corrected to the satisfaction of the SCBE within thirty (30) days of this written notice, this entire
contract may be unilaterally terminated by the SCBE with no further obligation on the part of
the SCBE. Contract may also be terminated if three (3) or more such occurrences
occur within any twelve (12) month period.
The SCBE has the right at its discretion to terminate or renegotiate this Agreement due to the
occurrence of any event or action beyond its control.
I. Any one or combination of penalties for failure to perform may be as follows:
• Adjustment not consistent with the increase of the most recent CPI Index-Food Away from
Home
• Termination of contract
• Suspension from future bidding for one (1) bid period
• Legal action or civil penalties
II. Successful vendors will be supplied with contact information for each location. (if
applicable)
3.0 PRE-BID MEETING (N/A)
4.0 QUESTIONS AND INQUIRIES
No interpretation of the meaning of the specifications or other documents will be made to any
Supplier orally. Questions shall be submitted in writing to the Point of Contact (see Part II, § 5.0).
To be given consideration, the questions must be received NO LATER THAN April 30, 2024, @
11:00 A.M., CST. Questions that are deemed to be substantive in nature will be responded to in
the form of an addendum and posted on SCBE website http://www.scsk12.org/procurement/bids.
Please do not submit questions in PDF format.
Bid Posted
Questions Due
Question posted on MSCS site
Bid Due Date/Time
04/25/24
04/30/24 @ 11AM CST
05/01/24
05/06/24 @ 11AM CST
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5.0 POINT OF CONTACT
Matthew E Saunders, Buyer
Central Nutrition Center
E-mail: saundersme@scsk12.org
Gregg Gordon, Supply Chain Manager
Central Nutrition Center
Email: gordong1@scsk12.org
6.0 CONTRACT MONITOR/SCBE SUPERVISION
The Contractor’s performance will be under the direction of the Buyer/Requesting Department who
will be responsible for ensuring contractor’s compliance with the requirements of this contract to
include managing the daily activities of the contract, providing guidance to the contract, and
coordination. The Contractor shall be accountable to the end users on all matters relating to the
scope of work.
7.0 CONTRACT TYPE
The contract resulting from this solicitation will be a Fixed Price.
8.0 PAYMENT TERMS
The Contractor shall submit an invoice detailing the product or services provided and the actual
costs incurred. Payment shall be in accordance with line-item price on the purchase order and
made within Net 30 days upon receipt of invoice.
The SCBE reserves the right to reduce or withhold contract payment in the event the Contractor
does not provide the Department with all required deliverables within the timeframe specified in the
contract or in the event that the Contractor otherwise materially breaches the terms and conditions
of the contract.
9.0 INVITATION FOR BID (IFB) REVISIONS
Should it become necessary to revise any part of this IFB, addenda will be posted on SCBE
http://www.scsk12.org/procurement/bids. Failure of any offeror to receive or acknowledge receipt
of such addenda or interpretation shall not relieve any offeror from any obligations under this IFB
as amended by all addenda. All addenda so issued shall become part of the award.
10.0 SUBMISSION DEADLINE
To be eligible for consideration, bids must be received at Central Nutrition Center no later than May
6, 2024 @ 11:00 a.m. CST, 3176 Jackson Avenue Memphis, TN 38112. Vendors mailing bids
shall allow sufficient carrier delivery time to ensure timely receipt of their bid at the Central Nutrition
Center prior to the deadline. Any bid received at the Central Nutrition Center after the submission
deadline, no matter what the reason, will be returned unopened. Bid responses delivered to any
other location shall not constitute delivery to the Central Nutrition Center.
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